Privay Policy

With the present privacy statement, we would like to explain to you the nature, the scope and the purpose of processing personal data on our web page. Personal data are all those data, which have a connection to your person, e.g. name, address, email address, or user behaviour.

Who is responsible for data processing?

Responsible for data processing is:

Forschungsinstitut für Leder und Kunststoffbahnen gGmbH (FILK)
Meissner Straße 1-5
09599 Freiberg

GERMANY

Contact data of our data protection officer

You can contact our data protection officer via email under steffen.stiehler@bsw-mail.de or under our postal address adding "an den Datenschutzbeauftragten”.

Processing of your data in the framework of the core business of our company

We process your personal data transferred to us in the framework of the contractual and pre-contractual relationships existing between us. Scope, nature, purpose and necessity of data processing depends on the respective underlying contractual relationship. In this respect, we store and process your data on the computer systems used by us. Data processed by us include all those provided by you for the purpose of claiming the contractual or pre-contractual services, and data which are needed for processing your request or the contract concluded between you and our company.

This may include in particular the following data:

  • Name and address
  • Email address and telephone number
  • Contractual data
  • Payment data.

The processing is restricted to those data, which are necessary and appropriate for answering requests and/or for the performance of a contract concluded between you and our company. Personal data will be disclosed to third parties only if this is necessary for rendering the respective service or, in the framework of the organisation of our company, for processing of the financial accounting as well as for meeting legal obligations. In this case, only those data will be transferred to external service providers, which are necessary and appropriate for the performance of the contract or for processing of the financial accounting as well as for meeting legal obligations. We will process your data according to your instructions or according to the legal requirements.

Legal basis: The processing of your personal data and transfer of them to third parties is based on Article 6 paragraph 1 (b) GDPR and will serve the performance of the contract concluded between you and our company. Furthermore, we disclose data to third parties only if there is a legal obligation, Art. 6 paragraph 1 (c) GDPR, or a legitimate interest to do so, Art. 6 paragraph 1 (f) GDPR. This is the case for instance if it is necessary for pursuing our claims.

Erasure: Your data will be erased as soon as they are not required any more for the performance of contractual or legal fiduciary obligations as well as for handling any warranty and similar obligations. The legal obligations to retain data will remain unaffected.

Web hosting

For making our online presence available, we use an Internet service provider on whose server the web page is stored (hosting), and who makes our page available on the Internet. On our behalf, the Internet service provider processes contact data, content data, contract data, usage data, inventory data as well as meta data and communication data.

Name and address of the Internet service provider: 1&1 IONOS Inc., 701 Lee Road, Suite 300, Chesterbrook, PA 19087, USA

Its data protection rules can be found under: https://www.ionos.com/terms-gtc/terms-privacy/

Legal basis: The Internet service provider processes the above named data on our behalf, Art. 28 GDPR. The processing of data is based on our legitimate interest in an efficient and safe provision of our Internet offer, Art. 6 paragraph 1 (f) GDPR.

Provided that you use our web page for information purposes only, our Internet service provider will collect only those personal data which are transmitted by the browser you use to the server of the Internet service provider. The following data are concerned:

  • IP address
  • date and time of access to our web page
  • time zone difference to Greenwich Mean Time (GMT)
  • access status (HTTP status)
  • data volume transferred
  • Internet service provider of the accessing system
  • type and version of the browser you use
  • operating system you use
  • web page, if any, from which you reached our web page
  • pages or subpages which you visit on our web page.

The above named data are stored as log files on the servers of our Internet service provider. This is necessary for being able to display the web page on the end device you use as well as to ensure stability and safety. The above named purposes represent our legitimate interest in data processing.

Legal basis: The data processing is based on our legitimate interest in an efficient and safe provision of our Internet offer, Art. 6 paragraph 1 (f) GDPR.

Erasure: The above data for the provision of our web page are archived after seven days as gz files and erased after eight weeks.

Information about the contacting options we provide

Provided that you contact us via email, social media, telephone, telefax, post, our contact form or similar, and in this connection make personal data such as your name, your telephone number or your email address available to us, or if you give particulars on your person or your request, these data are stored and further processed at our company for editing your request.

Legal basis: Provided that you make your request via our contact form, the legal basis for processing your data is Art. 6 paragraph 1 (a) GDPR. Provided that you make your request in the framework of contractual or pre-contractual relationships with our company, the legal basis for processing your data is Art. 6 paragraph 1 (b) GDPR. Provided that your request does not belong to one of the above named categories, our legitimate interest in processing your data is to answer your request properly and in your favour, Art. 6 paragraph 1 (f) GDPR.

Erasure: The personal data collected by our company are erased, provided that they are not required any more. We review necessity every two years. Furthermore, you may withdraw from data processing at any time.

Handling your data in an application procedure

Provided that you apply for a job at our company, we process the personal data transmitted by you in the application procedure. Provided that you send these data via email or via a contact form of our online presence, they are processed by electronic means. If after the application procedure an employment contract is concluded, we store your data for the purpose of processing the employment taking into consideration the legal regulations.

Purpose: The purpose is processing the application procedure.

Legal basis: The legal basis for processing your data for the purpose described above is Art. 6 paragraph 1 (b) GDPR.

Erasure: If no employment contract is concluded, your data are erased after completion of the application procedure or not later than two months after its completion. This shall not apply if there are legal requirements opposing the erasure, or further storage of your data is necessary for the purpose of argumentation, for instance in a procedure pursuant to the General Equal Treatment Act (AGG). The application procedure shall be deemed completed after sending you the letter of refusal.

Prevention: In addition, you shall have the right to withdraw your application at any time or to request the deletion of your personal data.

Data transmission on conclusion of contract for the participation in seminars and meetings

If you would like to register on our web page for the participation in events, it is necessary for the conclusion of a contract that you state your personal data, which we need and process for processing your booking. Based on commercial and tax requirements we are obliged to store your address, payment and booking data for a term of ten years. In order to prevent unauthorized third party access to your personal data, the booking process is encrypted using TLS.

If you register for our seminar, it is compulsory that you state your email address. We store your email address to be able to send you a confirmation email to the email address stored upon your registration using the so-called double opt-in procedure. This email contains a link. If you click on this link, you confirm that you want to participate in the respective event. Thus, we ensure that your email address was not misused by a third party during your registration. For the same reason we store the date and the time of registration as well as the IP address assigned to you during registration. We do not disclose the above named data to third parties.

Legal basis: Legal basis for data processing is Art. 6 paragraph 1 (b) GDPR which allows the processing of data for the performance of a contract or pre-contractual measures.

Erasure: Your email address is erased either if you have not clicked on the confirmation link one month after the confirmation email was sent via double opt-in procedure or directly after you unsubscribed from the newsletter.

Withdrawal: You may withdraw your consent to receive the newsletter at any time and unsubscribe from the newsletter subscription. We offer the following option for you to declare your withdrawal:

  • using the contact data provided in the company details of our web page

Sending the newsletter via delivery service providers

If you have registered for one of our events, you will receive a newsletter about FILK event activities at irregular intervals.

We use CleverReach for sending newsletters. Provider is the CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. CleverReach is a service which can be used to organise and analyse the sending of newsletters. The data you entered for newsletter receipt (e.g. email address) are stored on the servers of CleverReach in Germany or Ireland.

Our newsletters sent via CleverReach enable us to analyse the behaviour of the newsletter recipients. In this connection, it can be analysed for instance how many recipients opened the newsletter message and how often which link in the newsletter was clicked on. With the help of the so-called conversion tracking, it can also be analysed if after clicking on the link in the newsletter a previously defined action (e.g. purchase of a product on our web site) happened. Please find further information for data analysis by CleverReach newsletter under: https://www.cleverreach.com/en/features/reporting-tracking/.

Legal basis: Data processing is based on your consent (Art. 6 paragraph 1 (a) GDPR). You may withdraw your consent at any time by unsubscribing from the newsletter. The lawfulness of the data processing operations already carried out will remain unaffected from the withdrawal.

If you do not wish an analysis by CleverReach, you have to unsubscribe from the newsletter. For this purpose, we provide a respective link in each newsletter message.

Erasure: The data lodged by you at our web site for the purpose of newsletter receipt are stored by our company until you have removed from the newsletter, and are erased after cancellation of the newsletter both from our servers and from the servers of CleverReach. Data stored on our web site for other purposes (e.g. the processing of orders) remain unaffected.

Please find detailed information in the data protection rules of CleverReach under: https://www.cleverreach.com/en/privacy-policy/

Conclusion of a contract about commissioned data processing

We concluded a contract for commissioned data processing with CleverReach and fully implement the strict requirements of the German data protection authorities when using CleverReach.

Rendering services with costs

Type and purpose of processing:

For rendering services with costs we ask for additional data such as payment details in order to be able to carry out your order.

Legal basis: The processing of data required for conclusion of the contract is based on Art. 6 paragraph 1 (b) GDPR.

Recipients: Recipients of the data are order processors if applicable.

Erasure: We store these data in our systems until the legal retention periods have expired. Basically, the retention periods are six or ten years on grounds of proper accounting and tax requirements.

Provision prescribed or necessary: Your personal data are provided voluntarily. If you do not provide your personal data, we cannot grant you access to the contents and services we offer.

Cookies

Type and purpose of processing:

Just as other web pages do, we use so-called "cookies". Cookies are small text files stored on your end device (laptop, tablet, smartphone or the like) when you visit our web page.

Thus, we obtain certain data such as IP address, browser used, and operating system.

Cookies cannot be used to start programmes or transfer viruses onto a computer. With the help of the information contained in cookies, we can facilitate navigation for you and enable correct display of our web pages.

In no case, the data we collect are disclosed to third parties, and no link to personal data is produced without your consent.

Basically, you can view our web site of course also without cookies. Internet browsers are regularly adjusted in a way that they accept cookies. In general, you can disable the use of cookies at any time via the settings of your browser. Please use the help functions of your Internet browser in order to learn how to change these settings. Please note that individual functions of our web site are probably not working if you disabled the use of cookies.

Period of storage and cookies used:

Provided that your browser settings or your consent allow us the use of cookies, the following cookies can be applied on our web pages:

As far as these cookies can (also) apply to personal data, you will find respective information in the following paragraphs.

Via your browser settings, you can erase individual cookies or the complete inventory of cookies. In addition, you get information and instructions about how to erase these cookies or block their storage in advance. Depending on the provider of your browser, you find the necessary information under the following links:

Your rights pursuant to the GDPR

Pursuant to the GDPR you shall have the following rights which you can establish at any time with the controller named under figure 1 of the present privacy statement:

Right of access: Pursuant to Art. 15 GDPR you shall have the right to obtain confirmation as to whether or not we process your personal data, and which data are concerned. In addition, you may request information from our company free of charge about the purposes of the processing, the category of the personal data, the categories of recipients to whom your data have been or will be disclosed, the envisaged period of storage, the existence of a right to rectification, erasure, restriction of processing, or objection, the existence of a right to lodge a complaint as well as the source of your data, unless they were collected at our company. Furthermore, you have a right of access as to whether your personal data have been transmitted to a third country or an international organisation. If this is the case, you shall have the right to be informed of the appropriate safeguards relating to the transfer.

Right to rectification: Pursuant to Art. 16 GDPR you shall have the right to obtain from our company the rectification of inaccurate personal data, or the completion of incomplete personal data stored with our company and relating to you.

Right to erasure: Pursuant to Art. 17 GDPR you shall have the right to obtain the erasure of your personal data stored with our company, unless processing of them is necessary:

  • for compliance with a legal obligation,
  • for the establishment, exercise or defence of legal claims,
  • for exercising the right of freedom of expression and information or
  • for reasons of the cases of public interest named in Art. 17 paragraph 3 (c) and (d) GDPR.

Right to restriction: Pursuant to Art. 18 GDPR you shall have the right to obtain restriction of processing of your personal data if

  • the accuracy of the data is contested by you, for a period enabling us to verify the accuracy of the personal data,
  • the processing of your data is unlawful, however you oppose the erasure of them and request the restriction of use of the data instead,
  • we no longer need the personal data for the purposes of the processing, but the data are required by you for the establishment, exercise or defence of legal claims,
  • you objected under Art. 21 GDPR to processing of your personal data pending the verification whether the legitimate grounds, which would give us the right to further process your data despite your objection, override your rights.

Right of information: As far as you established your right to rectification, erasure or restriction of processing towards our company, we are obliged to inform all recipients to whom the personal data concerning you were disclosed about the rectification or erasure of data or the restriction of processing them, unless that is impossible or involves a disproportionate effort. You shall have the right to be informed by our company about these recipients.

Right to data portability: Under Art. 20 GDPR you shall have the right to request that we receive the personal data concerning you, which you provided to our company, in a structured, commonly used and machine-readable format, or to request those data to be transmitted to another controller.

Right to lodge a complaint: Under Art. 77 GDPR you shall have the right to lodge a complaint with a supervisory authority. For this purpose, you may contact the supervisory authority of your habitual residence, your place of work or our head office.

Right of withdrawal

Under Art. 7 paragraph 3 GDPR you shall have the right to withdraw your consent given to the processing of your data at any time towards our company. The lawfulness of the processing of your personal data will remain unchanged until you have declared your withdrawal.

Right to object

You shall have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, which is based on a weighing of interests (Art. 6 paragraph 1 (f) GDPR). This is the case in particular if data processing is not necessary for the performance of a contract. If you exercise your right to object, please state the respective grounds. In this case, we will not continue processing of your personal data, unless we can prove to you that compelling and legitimate grounds for data processing override your interests and rights.

Irrespective of the above information, you shall have the right at any time to object to the processing of your personal data for advertising purposes and for the purpose of data analysis.

Please direct your objection to the contact address of the controller stated above.

Google Analytics

For our Internet presence, we use "Google Analytics", a service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

We use Google Analytics to capture and evaluate statistically the streams of visitors on our Internet presence. Google Analytics for instance collects data as to the web page from which you reached or Internet presence (so-called referrers), which subpages of the web page you accessed, or as to how often and how long you viewed a subpage, and which interactions you performed. In order to collect and store these data, Google Analytics places a cookie to the end device you use (for the meaning of that term please refer to the headline "Cookies" above). We use the function AnonymizeIP for anonymization of your IP address so that it is shortened and cannot be associated with your visit to our web page any more. Google does not assign to or link with the anonymized IP address any further information transmitted. The information generated this way are transferred to Google servers in the USA and stored there. Possibly, Google discloses these personal data collected via the said technique to third parties. We concluded a contract about commissioned data processing with Google. Pursuant to that contract, Google shall have the right and the obligation to evaluate for us the information received and to establish for us statistical reports about the nature and the scope of use of our web page. These statistics enable us to continuously improve our offer, to make a cost-benefit analysis of our Internet marketing and to have a more interesting and user-friendly design of our Internet presence.

Legal basis: We will obtain your consent to the use of this service via a so-called opt-in. This means that the cookie, the web beacon or similar techniques used to process your personal data via this service are activated only if you have given your respective consent. The legal basis is Art. 6 paragraph 1 (a) GDPR. Provided that you are located in Germany and have not yet reached the age of 16 (in Austria and Switzerland the age of 14), pursuant to the assessment of the respective national legislator you are not yet able to give an effective data protection consent. We assess your opt-in as reasonable expectation with regard to the use of cookies. We refer to Art. 6 paragraph 1 (f) GDPR as legal basis. In this case, our legitimate interests are the user-friendly design of our online offer as well as our business interests in the collection, storage and evaluation of the data sets.

Erasure: The data collected and transferred by our company this way are automatically erased after 26 months.

Prevention: You may prevent the storage of cookies by downloading and installing the browser add-on provided by Google. It is available under https://tools.google.com/dlpage/gaoptout?hl=en. However, you will possibly not be able to use all functions of our web page to the full extent afterwards. Please adjust your Cookie-settings anytime here: Cookie-window

Information about the third party service provider:

Office within the EU: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.

Google Analytics Remarketing

Our web sites use the functions of Google Analytics Remarketing in connection with the cross-device functions of Google AdWords and Google DoubleClick. They are provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

These functions enable the linking of the advertising target groups compiled using Google Analytics Remarketing with cross-device functions of Google AdWords and Google DoubleClick. This way interest-related, personalized advertising messages adjusted to you depending on your former user and surfing behaviour concerning an end device (e.g. mobile phone) can also be displayed on another one of your end devices (e.g. tablet or PC).

For this purpose, Google links your web and app browser history with your Google account if you have given the respective consent. This way on each end device on which you registered with your Google account, the same personalized advertising messages can be operated.

In order to support this function, Google Analytics collects google-authenticated user IDs, which are temporarily linked with our Google Analytics data to define and compile target groups for the cross-device print media advertising.

You may permanently object to the cross-device Remarketing/Targeting by disabling personalized advertising in your Google account; for this purpose please follow this link: https://www.google.com/settings/ads/onweb/.

The collected data in your Google account are exclusively summarized on the basis of your consent which you may give to Google or may object to (Art. 6 paragraph 1 (a) GDPR). For data collection processes which are not combined in your Google account (for instance because you do not have a Google account, or have objected to combining), collection of data is based on Art. 6 paragraph 1 (f) GDPR. The legitimate interest results from the fact that the operator of the web site has an interest in anonymized analysis of the web site visitors for advertising purposes.

Please find further information and the data protection rules in the privacy statement of Google under: https://www.google.com/policies/technologies/ads/.

Google Maps

On our web page we use components of "Google Maps", a service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as: "Google").

Via Google Maps geographic information can be displayed visually. In this connection, Google captures the IP address of the respective visitor and processes it. This IP address is transmitted to Google, irrespective of the fact if Google Maps is really used or if you are logged in on your Google account. Your IP address is assigned to your Google account, provided that you are logged in on it when visiting our web page. The respective data are transferred to external servers of Google in the USA. Google is a party to the Privacy Shield Agreement and certified for data processing according to European standards. Possibly, Google discloses these personal data collected via the said technique to third parties.

Purpose: Incorporation of Google Maps serves the simplified visualisation and navigation in the framework of a visit of our location. Google processes data for the purpose of advertising, market research, designing the web page and provision of advertising tailored to suit a market need.

Legal basis: We use Google Maps on the basis of our legitimate interest in optimisation and designing our online offer, Art. 6 paragraph 1 (f) GDPR.

Prevention: You may prevent allocation of the data by not using Google Maps on our web page and by logging off from your Google account prior to visiting our web page. In addition, you may disable JavaScript in your browser to prevent display of the map. Please also refer to the data protection rules of Google under the following link https://www.google.com/intl/en_en/help/terms_maps/

Information about the third party service provider:

Office within the EU: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.


Security measures

Furthermore, we take technical and organisational security measures which are state of the art in order to meet the regulations of the data privacy acts and to protect your data from accidental or wilful manipulations, partial or complete loss, destruction or unauthorized third party access.

Currentness and modification of the present privacy statement

The present privacy statement is currently valid as amended in June 2020. Based on modified legal or governmental requirements it can become necessary to adapt the present privacy statement.